10-4 by WEX

About 10-4 by WEX Feature - Streamlining Fuel Management for Fleets

10-4 by WEX is a comprehensive fleet management application designed to simplify fuel purchasing, expense tracking, and vehicle monitoring. It integrates directly with the WEX network, providing fleet managers and drivers with a centralized digital tool for managing fuel cards and operational data. The app aims to replace manual processes with automated, real-time insights, enhancing control over fleet expenditures and improving overall operational efficiency. By offering a seamless interface for transactions and reporting, 10-4 by WEX serves as a critical component in modernizing fleet operations for businesses of various sizes.

Chapter 1: Function

The core functionality of 10-4 by WEX revolves around fuel card management and expense oversight. Users can locate nearby fuel stations within the WEX acceptance network directly through the app's mapping feature. Drivers utilize the app to authorize fuel purchases by generating a unique, one-time use code at the pump, eliminating the need for physical cards and enhancing security. For fleet managers, the app provides a dashboard to monitor fuel purchases in real-time, set purchase controls like fuel grade or spending limits, and track vehicle locations. It also facilitates the digital capture and storage of receipts, automatically matching them to transactions. Basic vehicle diagnostics and mileage tracking are integrated, offering a foundational view of fleet health and usage patterns.

Chapter 2: Value

The primary value proposition of 10-4 by WEX lies in its ability to deliver significant cost control, enhanced security, and operational transparency for fleet-based businesses. By digitizing the fuel purchase process, it drastically reduces the risks associated with lost or stolen physical cards and unauthorized spending, as each transaction requires app-based authorization. The real-time monitoring capability allows managers to see purchases as they happen, enabling immediate intervention for policy violations and better budget adherence. The automation of receipt capture and data aggregation saves countless administrative hours typically spent on manual logging and reconciliation, reducing errors and streamlining accounting. Furthermore, the integration of location and basic telematics data provides valuable insights into driver routes and vehicle utilization, supporting more informed decision-making. Compared to disjointed systems, 10-4 consolidates critical functions into a single platform, offering a unified view of fleet fuel economy and expenses. This holistic approach not only cuts unnecessary costs but also contributes to improved compliance, driver accountability, and ultimately, a stronger bottom line for the organization.

Chapter 3: Scenarios

The app is primarily targeted at businesses that operate vehicle fleets, ranging from small local companies with a handful of vehicles to larger regional operations. Key user groups include fleet managers, operations supervisors, and the drivers themselves. For a fleet manager at a delivery service company, 10-4 by WEX is used daily to distribute digital fuel codes to drivers, monitor daily fuel spend across all vehicles, and generate reports on fuel efficiency by vehicle or route. A plumbing or HVAC service business with multiple service vans utilizes the app to enforce fuel purchase policies, ensure drivers are using approved stations, and automatically collect digital receipts for every fill-up, simplifying client billing and expense tracking. Independent owner-operators or small trucking teams find value in using the app to keep meticulous digital records of fuel purchases for tax purposes and to monitor their vehicle's fuel consumption patterns. In everyday use, a driver simply opens the app at a participating fuel station, selects the pump, and receives a code to enter for payment, creating a secure and paperless transaction that is instantly logged for both the driver and the office.